Custom software and business automation

Where is it useful?

For needs such as monitoring information kept in different files on a single screen, allowing a user to perform a transaction from their own account, or preparing reports based on specific rules. Instead of building an unnecessary custom system for a task that can be solved with ready-made tools, we also evaluate existing options.

How is the delivery scope determined?

• The written scope of user roles, screens, and transaction steps.
• A functional web interface containing the agreed-upon features and the necessary data flow.
• API or file transfer links, if authorized access is available and technically feasible.
• Error states, basic validations, usage notes, and agreed-upon deployment steps.

Automation limits

If the input and output of a task are not clear, the automation will not be reliable. For example, if an Excel file is prepared by different people with different columns, a common format is required first. Human approval can be designed for operations requiring authorization and critical decisions. API access, terms of use, fees, and limits of third-party services are examined separately. Unauthorized access or sending bulk unsolicited messages is outside the scope of work.

First, a small, verifiable scope

We start with a sample process and its expected result. Then, we identify gaps through a prototype of the basic flow and clarify the implementation and testing scope. Determining who does what when the automation fails is also part of the job. Data backup, system export, and maintenance responsibility are agreed upon before deployment.

What should you share for a proposal?

A short example describing today's process, the tools used, user roles, data source, and expected output is sufficient. Use a sample file with personal information removed instead of real customer data. You can prepare for the first meeting with the automation scope guide. The number of screens, data migration, accesses, and integrations affect the price; usage fees and maintenance are evaluated separately.

Related works

Personal web projects such as Danışan Defteri, KVKK Otomat, and SiteFabrika are listed with separate tags in the portfolio. Bot projects and the Hexa application work demonstrate different software types; the scope of each example is not automatically transferred to your new project.